Job Description

Records Assistant

Cary, NC is passionate about putting the needs of our citizens first and our nationally accredited Police Department has helped ensure we stay one of the safest places to live in the nation. Now you can join our team to help us continue meeting the needs of our citizens, serving with excellence and finding innovative ways to create the local government that doesn't exist. Cary Police Department is recruiting an assistant to help perform responsible and specialized clerical work in maintaining records and performing a variety of tasks within the Police Records division. Join our team as a Records Assistant, where you'll play a vital role in supporting public safety and ensuring compliance with North Carolina Public Records Laws.

This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year and weekday availability will be necessary. Work is performed under the general supervision of the Police Records Supervisor.

Typical Tasks

• Customer Service: Provide professional assistance to the public by supplying copies of police reports in compliance with North Carolina Public Records Laws, running criminal background checks, issuing permits, and offering notary services.
• Fingerprinting: Perform electronic fingerprinting services for applicants and maintain accurate records of all fingerprinting activities in accordance with department procedures.
• Data Entry and Report Handling: Enter, modify, and process police reports, citations, accidents, and supplements into the records management system with high accuracy while maintaining organized paper and electronic files.
• Audio Redaction: Review and redact audio recordings to ensure compliance with privacy laws and regulations, protecting sensitive information while fulfilling public records requests.

Knowledge, Skills and Abilities

General knowledge of police procedures and record keeping requirements; general knowledge of standard office practices, procedures, equipment, and clerical techniques; some knowledge of business English, spelling, and arithmetic; ability to type accurately and at a reasonable rate of speed; ability to file and retrieve critical information; ability to exercise sound judgment and provide accurate information; ability to establish and maintain effective working relationships with other employees and the general public; ability to understand and follow oral and written instructions.

Work is generally light. An employee must be able to hear and talk in order to communicate with other employees and the public. Visual acuity is necessary to update files, process reports, read and write handwritten and typewritten materials, operate equipment, and view a computer screen.

Minimum and Preferred Qualifications

Any combination of education and experience equivalent to graduation from high school, including or supplemented by coursework in typing and secretarial subjects and some clerical and typing experience, preferably in police work. Preference will be given to candidates with prior experience working for a police department and/or with police records. Conditions of Employment Requires drug testing and background check (which may include criminal history check, SBI finger-printing, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment.

Cary ensures equal employment opportunities (EEO) are provided to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation, marital status, veteran status, or genetic information.

Regular Full-Time Employees Learn more about our benefits. Cary is pleased to provide excellent, competitive, and comprehensive benefits to serve the needs of our employees and their families.

Because Cary believes that employees are one of our most important resources, significant dollars (averaging about 40% of annual salary per employee) are spent each year on employee benefits. All regular full-time employees of Cary are eligible, and benefits coverage for new employees and family members is effective upon an employee's hire date.

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